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Purchase Order Template Tags


What they are

These are text 'tags' you put in your template that the system replaces with data when it creates your document. Insert these tags into your template Word or PDF document.

How they work

All the tags except those marked as 'Purchase Order Items' and 'Purchase Order Sections' will generally appear just once in your document. You can have them multiple times if you wish, but they will repeat the same data (i.e. a client's name).

'Purchase Order Items' and 'Purchase Order Sections' need to be inside a Word table in order expand correctly with the different line items in your Purchase Order. To understand more on how the system manages these templates see here.

Samples

You can view and edit samples from here.

Tags List


Purchase Order Information

Tag Description
{BusinessName} Your business name.
{BusinessLogo} Replaces tag with the image of your business.
{BusinessAddress1} Address line 1 from your business address.
{BusinessAddress2} Address line 2 from your business address.
{BusinessAddress3} Address line 3 from your business address.
{BusinessTown} Town from your business address.
{BusinessCounty} County from your business address.
{BusinessPostcode} Postcode from your business address.
{BusinessCountry} Country from your business address.
{BusinessTelephone} Telephone number from your business contact information.
{BusinessMobile} Mobile number from your business contact information.
{BusinessEmail} Email from your business contact information.
{BusinessWebsite} Website URL from your business contact information.
{BusinessFax} Fax number from your business contact information.
{BusinessVAT} VAT number from your business details
{BusinessRegistrationNumber} Registration number from your business details
{InvoiceName} Name from purchase order invoice address
{InvoiceAddress1} Address line 1 from purchase order invoice address.
{InvoiceAddress2} Address line 2 from purchase order invoice address
{InvoiceAddress3} Address line 3 from purchase order invoice address
{InvoiceTown} Town from purchase order invoice address
{InvoiceCounty} County from purchase order invoice address
{InvoicePostcode} Postcode from purchase order invoice address
{InvoiceCountry} Country from purchase order invoice address
{InvoiceTelephone} Telephone number from purchase order invoice address.
{InvoiceMobile} Mobile number from purchase order invoice address.
{InvoiceEmail} Email from purchase order invoice address.
{DeliveryName} Name from purchase order delivery address
{DeliveryAddress1} Address line 1 from purchase order delivery address.
{DeliveryAddress2} Address line 2 from purchase order delivery address
{DeliveryAddress3} Address line 3 from purchase order delivery address
{DeliveryTown} Town from purchase order delivery address
{DeliveryCounty} County from purchase order delivery address
{DeliveryPostcode} Postcode from purchase order delivery address
{DeliveryCountry} Country from purchase order delivery address
{DeliveryTelephone} Telephone number from purchase order delivery address.
{DeliveryMobile} Mobile number from purchase order delivery address.
{DeliveryEmail} Email from purchase order delivery address.
{PurchaseOrderNumber} The number, including version, assinged to the purchase order.
{SupplierName} Name of the client purchase order is assigned to.
{ClientName} Name of the client purchase order is assigned to.
{ClientReference} The client reference entered into the purchase order details.
{ClientAccountReference} The account reference of client assigned.
{Description} The description entered into the purchase order details.
{ContactName} The name of the user assigned to the purchase order.
{ContactTelephone} The telephone number of the user assigned to the purchase order.
{ContactEmail} The email address of the user assigned to the purchase order.
{Notes} The client notes entered into the purchase order details.
{DateCreated} The creation date of the purchase order. e.g. 01/01/2018
{DateCreatedLong} The creation date of the purchase order. e.g. 1 January 2018
{DateRequired} The required date of the purchase order. e.g. 01/01/2018
{DateRequiredLong} The required date of the purchase order. e.g. 1 January 2018
{DateSent} The sent date of the purchase order. e.g. 01/01/2018
{DateSentLong} The sent date of the purchase order. e.g. 1 January 2018
{ItemsOrdered} The quantity of purchase order items.
{ItemsDelivered} The quantity of purchase order items delivered
{ItemsRemaining} The quantity of purchase order items remaining and yet to be delivered.
{Net} The net total of the purchase order items.
{VAT} The total VAT of the purchase order items.
{Total} The total price of the purchase order items.
{SupplierInvoiceNo} The supplier invoice number entered on the purchase order details
{SupplierDeliveryNote} The supplier invoice delivery note information entered on the purchase order details
{SupplierInvoiceNet} The supplier invoice net entered on the purchase order details
{SupplierInvoiceVat} The supplier invoice VAT entered on the purchase order details
{SupplierInvoiceTotal} The supplier invoice total entered on the purchase order details
{ReviewLink} Website link to review page.
{AssociatedQuotation} The quotation number of the associated quotation.
{AssociatedJob} The job number of the associated job.

Purchase Order Items

Tag Description
{SupplierName} The supplier name.
{SupplierAddress1} Address line 1 from the supplier address.
{SupplierAddress2} Address line 2 from the supplier address.
{SupplierAddress3} Address line 3 from the supplier address.
{SupplierTown} Town from the supplier address.
{SupplierCounty} County from the supplier address.
{SupplierPostcode} Postcode from the supplier address.
{SupplierCountry} Country from the supplier address.
{SupplierTelephone} Telephone number from the supplier contact information.
{SupplierMobile} Mobile number from the supplier contact information.
{SupplierEmail} Email from the supplier contact information.
{SupplierWebsite} Website URL from the supplier contact information.

Purchase Order Sections

Tag Description
{SectionName} The name of the section.
{SectionImage} Replaces tag with the image added to a section. Use the tags {SectionImage1}, {SectionImage2}, etc for multiple images.
{SectionNotes} The notes of the section.
{SectionNet} The total net price of the purchase order section.
{SectionVAT} The total VAT of the purchase order section.
{SectionTotal} The total price of the purchase order section.
{SectionIncludedInTotal} The displays the text "Included in Total" depending on whether to Include the Section in the purchase order price
{SectionIncludedInTotalYesNo} The displays the text "Yes" or "No" depending on whether to Include the Section in the purchase order price

Purchase Order Items

Tag Description
{ItemImage} Replaces tag with the image of the purchase order item. Use the tags {ItemImage1}, {ItemImage2}, etc for multiple images.
{ItemCode} The product code of the purchase order item.
{ItemDescription} The description of the purchase order item.
{ItemCategory} The category text taken from product, on the Products page, that shares the same Product Code.
{ItemVendorCode} The vendor code text taken from product, on the Products page, that shares the same Product Code.
{ItemManufacturer} The manufacturer text taken from product, on the Products page, that shares the same Product Code.
{ItemUnit} The unit text of the purchase order item.
{ItemVAT} The VAT percentage of the purchase order item.
{ItemPrice} The price of the purchase order item.
{ItemQty} The quantity of the quotation item. Kit Items appear with an 'X' by default.
{ItemQtyDash} The quantity of the quotation item. Kit Items appear with a dash '-' instead of an 'X'.
{ItemQtyNone} The quantity of the quotation item. Kit Items appear with no additional elements.
{ItemReceived} The quantity of the purchase order item received.
{ItemRemaining} The quantity of the purchase order item remaining.
{ItemTotal} The net total price of the quotation item.
{ItemGross} The total price (Net + VAT) of the quotation item.

Purchase Order Item Product Details

Tag Description
{ItemDetailedDescription} The detailed dwscription text taken from product, on the Products page, that shares the same Product Code.